News flash! It’s officially 2017, which means you need to upgrade your filing system. Rather than relying on piles of paper and overstuffed filing cabinets, it’s time to go paperless with Alabama Graphics’ scanning and archiving services. Whether your business’s system needs upgrading or you’re looking to store personal files, Alabama Graphics is here to help.
Here are 4 ways you can save resources by using our scanning and archiving services:
- Save storage space: Hoarding countless paper documents wastes valuable office and/or home storage space. At Alabama Graphics, our document imaging services can quickly scan files and convert them to efficient, space-saving digital files. But, don’t worry, we’re not limited to scanning paper documents and small format items. Our technology enables us to scan, index and archive photos, slides and large format items, including maps, plats and architectural and engineering drawings. Just imagine what you could do with that extra storage space!
- Safeguard important information: Storing all your important documents and records in one place puts you and your business at serious risk. For instance, if a natural disaster were to occur, insurance settlements may cover your equipment, building and even sometimes your lost revenue, but they cannot recover lost documents and information. Scanned and archived records will safeguard important information in the case of an emergency. Once your files are scanned and archived, we can duplicate them for off-site storage, which will ensure your documents are protected.
- Save time: A digital filing system will improve office efficiency by making it easier for employees to search for information using a keyword or phrase. Instead of wasting time thumbing through file cabinets, employees can locate information with just a few clicks. Plus, document scanners allow files to be shared across multiple platforms making it easier for employees to access information remotely.
- Scale down operating costs: Scanning and archiving documents eliminates the need for document storage space, copying costs, mailing costs and more. By utilizing our document imaging services, you’ll be able to save money on these mundane expenses and, ultimately, lower your business’s operating costs.
Digital document storage will help you avoid devastating business losses while saving you space, time and money. Make it your New Year’s resolution to get organized and save resources. Give us a call today!
Birmingham: 800-292-3806 • 205-252-8505 Montgomery: 800-463-5610 • 334-263-0529
Alabama Graphics has been the state’s preferred commercial printing and digital color graphics for 60 years. With more than 326 years of combined industry experience, at Alabama Graphics you gain more than a competitive edge in technology and digital printing, you gain a loyal support network, working to turn your projects into reality. From wide-format AEC prints to banners, signs and collateral material, Alabama Graphics is a proven solution for all your printing needs. Learn more at www.algraphics.com.